Assemblies

Assemblies

In this window we record the data about the goods which are being assembled and its window will appear as follows

In this window the  following things are given like first of all we give the id of the goods which are being assembled and then give the reference after this we write the name of the product and then select the date 

General journal entries

General journal entries

In the  general journal entries we pass the entriess for expenses payment and the this window will appears.

In this window first of all we will set the date and give the reference number and then pass the entries

Purchase/received inventory

Purchase/received inventory

The window of the purchase/received inventory is as follows

In this window we give the IDof the vendor select the date of when we received inventory and give the invoice number and below we give the quantity, item , description, GL account ,and unit cost of the goods which we have purchased or received

Credit Memo

Credit Memo

In the credit memo there are the  following things like id of the customer, select the date , and give the credit numbered when we select apply to sales below the window appear like quantity,item, and unit cost.and the window of the credit memo appears as shown below

Sales Invoice

Sales Invoice

To maintain the sales order first of all we will click on the task bar and then select the sales invoice. Sales invoice is basically used for the goods which we have to sold and this window of the sales invoice is as shown

In this window the  following things are given first of all there is ID  of the customer in this we write id of the customer to whom we have sold the goods, after this we will select the date for which we have make the sale and give the invoices no. In below tabs when we select the apply to sales following window will appear which are shown below like quantity of the goods sold item type description and the per unit cost of the item.

Sales Order

Sales Order

A seller-generated document that authorizes sale of the specified items , issued after receipt of a customer's purchases order. A sales order usually implies that there will be no additional labor or material cost incurred for sale, except where it is used to initiate a production process.

Now here is the procedure that how user can create or issue a sales order. User can issue a new order or can also convert the quote into sales orders.

Convert Quotes Into Sales Order:

In order to convert the quotes into sales order the following steps must be followed:

Step No 1: Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

Step no 2: Click on the “Open” button. A window will shown  select the quote you want to convert and click on the “Ok” button.

Step No 3:

 The selected quote will open now click on “Convert” button and following window will appear.

Step No 4: Select the “Sales Order” button in the order to convert the selected quote into sale orders.

Step No 5: Click on the “Ok” to save the sales order.

New sales order :

In order to issue a new sales order the following steps are must be followed:

Step no 1: 

Go to the task menu and click on the “Quotes/ Sales order” sub menu will appear select the “Sales Order”.

As you select the “Sales Order” the following window  will appear.

Step No 2: 

The first  which user have to do in order to creation of sales order is to enter the “Customer ID” of that customer for whom this sales order he is creating.

In case there is no customers user can create it while cursor is blinking in the customer ID field user have to simply press the “+” key or “Double click”or click on magnifier glass and then click on “New” button. Maintaining the  customer screen will appear in which user can create a new customer.

Step no 3:

 When user creates  and select the customer “Ship to” field will be filled with the address of customer where the shipment will be send.

Step No 4: 

Enter the Date on which the sales Order are issued in “Date” field.

Step No 5:

 Enter the date on which this sales order will be dispatched or send from the company in “Ship By” field.

Step no 6: Enter the reference number in “So no” field. This field is used to give a unique or different Code to the  each sales order for Identification and avoid Repetition in the issuance to the customers.

Step No 7: 

Select the method of delivery that how the goods will be delivered in  the “Ship via” field.

Step no 8:

 The “Term” field will be filled automatically when you select the customer. These terms are payment terms and created when customers  account are created in maintain menu.

Step No 9:

 The sales representative ID can also be entered in “Sales Rep”field.

Step No 10:

 Enter the quantity of the  items for sales order in “Quantity” field.

Step No 11:

 Now select  item ID in the “Item ID” field. Items can be created in the maintain inventory item.

Step No 12: 

Description of items will automatically fill as default in“Description” field.

Step No 13: 

Enter the per unit price of the item in “Unit price” field.

Step No 14:

User can also enter the freight amount in “Freight” field.

Step No 16: 

Click on the “Save” button to save the Sales Order.

QUOTES

QUOTES

           “Quotes” are the quotations which are issued by seller to the buyer on buyer demand. It is like an offer which seller gives to the  buyer. It consists of details of  per unit price , description of the good and the quantity of the good..

Now here is the procedure that how user can create or issued “Sales quotes”.

Step No 1: 

Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

As you select the quotes the following screen will appear.

Step no 2:

 The first thing which user have to do in order to creation of quotation is to enter the “Customer ID” of that customer for whom this quotation he is creating.

In case there is no customer user can create it while cursor is blinking in customer ID field user have to simply press the “+” key or “Double Click “or click on magnifier glass and click on “New” button Maintaining customer screen will appear be in which user can create a new customer.

Step no 3:

 When user create and select the customer “Ship to” field will be filled with the addresses of customers where the shipment will be send.

Step no 4:

 Enter the date on which the quotation is issued in “Date” field.

Step no 5:

 Enter the date on which this quotation will expire in “Good thru “field.

Step no 6:

 Enter the reference number in “Quote no” field. This field is used to give a unique or different code to each quotation for identification and avoid repetition in issuance to the customers.

Step no 7:

 Customer purchase order number can also be entered in “Customer PO” field.

Step no 8:

 Select the method of delivery that how the goods will be delivered in “Ship via” field.

Step no 9: The “Term” field will filled automatically when you select customer. These terms are payment terms and created when customer account are created in maintain menu.

Step no 10: The sales representative ID can also be entered in “Sales Rep”field.

Step no 11:

 Enter the quantity of items for quotation in “Quantity” field.

Step no 12:

 Now select the item ID in the “Item ID” field. Items can be created in the maintain inventory item.

Step no 13:

 Description of item will  automatically fill as default in “Description” field.

Step no 14:

 Enter the per unit price of  item in “Unit price” field.

Step no 15:

 User can also enter the freight amount in “Freight” field.

Step no 16:

 Click on the “Save” button to save the quotes.

Vendor credit memo

Vendor credit memo

Vendor credit memo is used to record the returns of the  vendors whether to  the direct purchases or on the existing invoices which have not been paid.

The procedure of vendor credit memo is given below

Step No1

. Go to the task bar menu and click on the vendor credit memo.

The following window will shown

Step No 2. 

First  is to enter the “vendor ID” in customer ID fieeld. It is the ID of the vendor from the purchases that  has been made. When you select the vendor the “Remit to” field will show the detail of the vendor.

Step No3. 

Enter the date of returning goods in “date” field.

Step No4. 

Enter the reference number in “Credit No” field. This field is used to give a unique or different code to each transaction for identification.

Step No 5. 

The “Term” field will be filled automatically when you select the vendor. These terms are payment terms and created when vendor account are created in the maintain menu.

Step No 6. 

Enter the account payable ID or select it from the list of chart of accounts in the “A/P Account”. This is the account to which the amount due of the purchases will be charged.

When you will enter the vendor’s ID, if there is any invoices pending issued to that vendor than the below given tab “Apply to invoices no” will also be enabled. Otherwise only the tab “Apply to purchases” remain enabled.

Step No7.

 Select the invoice number from drop down list on the Apply to invoice no tab to which you want to charge the returns.

Step No 8 .

 The “Item field, Quantity field, Unit price field, and Descriptions field” will be automatically filled..

Step No 9.

. Enter the number of items you want to return in the “Returned” field.

Step No10.

. Enter the “GL Account” which you want to use for this return.

Step No11.

 “Amount Field” will be automatically filled.

Step No12.

 Click the “save” button to save the transaction.

Payments:

Payments:

            

 Payments window is used to make payments to the customer or vendor against the invoices or with out the invoices. This  is also used to make the payments of salaries or utility bills etc. We can also use this window for issuing checks to the customers or vendor . In order to make receipts user must followed the following steps.

Step No 1. First go to task bar menu and click on payments option.

The following window will be appear.

Step No2. 

Then we Select the customer vendor or customer from the drop down list and enter the “ID ”of the  vendor OR customer , to made the payments.

Step No 3.

 When we selects the customer or vendor pay to  order of field will be filled by  the name and address of the customer.

Step No 4.

 Enter the click check number field.

Step No 5.

The “MEMO” field will be filled with the Account number of the vendor or the customer by default, you can also change it by clicking on it.

Step No 6

 Enter the check no in “Check No” 

field. This field is used to give a unique or different code to each check for identification and avoid repetition.

Step No 7. 

Enter the current date in the “Date” in the date field.

Step No 8. 

Select the cash account from “Cash account” field to which this transaction will ne charged.

Step no 9. 

Cash account balance is used to check the balance of cash by clicking on the “$” button.

Step no 10.

 In case there is any invoice due for payments of customer or vendor, when we enter the ID of that customer or vendor the “Apply to invoices” tab will be enabled.

Step no 11.

 The first field is “Invoice” field. Invoice shows a number which is issued while issuing a vendor or customer invoice.

Step no 12.

 The “Date due” and “Amount due” field will be filled automatically with invoice the date due field show for your invoice and the amount due shows the unpaid amount.

Step no 13.

 Enter the description in “Description field”.

Step no 14.

 The “Discount” field will calculate the discount automatically according to terms selected for the vendor whose ID is entered.

Step no 15. 

Enter the amount which you want to pay to the vendors in “Amount paid “field.  

Step no 16. 

User can also check the box of “Pay” if amount is received.

Step no 17. 

Click on “Save” button to save the payment.

If you want to make payments to the vendor for which there are no invoices or you want to make payments of certain expenses than you have to follow the following steps.

 Step no 18. 

Enter the quantity of item in “Quantity” field.

Step no 19. 

Enter the ID of the item in the “Item” field of which you are purchasing the “Description” field will be filled automatically.

Step no 20. 

Enter the GL account in the “GL” field which you want to use for this purchase.

Step no 21. 

Enter the unit price of the item in the “Unit price” field. As default it is the last unit price enter for this particular item whose ID is entered. User can also change the unit price by clicking on the field.

Step no 22.

“Amount” field will be calculated by multiplying the quantity with the unit price field.

Step no 23. 

Click on “Save” button to save the transaction.

In case you want to make payments of utility bills you just have to write salaries or head of utility bill in “Pay to the order of” than write in “Description” and than enter the amount in “Amount” field and Click on “Save” button to save the transaction.