accounting

Assemblies

In this window we record the data about the goods which are being assembled and its window will appear as follows

In this window the following things are given like first of all we give the id of the goods which are being assembled and then give the reference after this we write the name of the product and then select the date

General journal entries

In the general journal entries we pass the entriess for expenses payment and the this window will appears.

In this window first of all we will set the date and give the reference number and then pass the entries

Purchase/received inventory

The window of the purchase/received inventory is as follows

In this window we give the IDof the vendor select the date of when we received inventory and give the invoice number and below we give the quantity, item , description, GL account ,and unit cost of the goods which we have purchased or received

Credit Memo

In the credit memo there are the following things like id of the customer, select the date , and give the credit numbered when we select apply to sales below the window appear like quantity,item, and unit cost.and the window of the credit memo appears as shown below

Sales Invoice

To maintain the sales order first of all we will click on the task bar and then select the sales invoice. Sales invoice is basically used for the goods which we have to sold and this window of the sales invoice is as shown

In this window the following things are given first of all there is ID of the customer in this we write id of the customer to whom we have sold the goods, after this we will select the date for which we have make the sale and give the invoices no. In below tabs when we select the apply to sales following window will appear which are shown below like quantity of the goods sold item type description and the per unit cost of the item.

Sales Order

A seller-generated document that authorizes sale of the specified items , issued after receipt of a customer's purchases order. A sales order usually implies that there will be no additional labor or material cost incurred for sale, except where it is used to initiate a production process.

Now here is the procedure that how user can create or issue a sales order. User can issue a new order or can also convert the quote into sales orders.

Convert Quotes Into Sales Order:

In order to convert the quotes into sales order the following steps must be followed:

Step No 1: Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

Step no 2: Click on the “Open” button. A window will shown select the quote you want to convert and click on the “Ok” button.

Step No 3:

The selected quote will open now click on “Convert” button and following window will appear.

Step No 4: Select the “Sales Order” button in the order to convert the selected quote into sale orders.

Step No 5: Click on the “Ok” to save the sales order.

New sales order :

In order to issue a new sales order the following steps are must be followed:

Step no 1:

Go to the task menu and click on the “Quotes/ Sales order” sub menu will appear select the “Sales Order”.

As you select the “Sales Order” the following window will appear.

Step No 2:

The first which user have to do in order to creation of sales order is to enter the “Customer ID” of that customer for whom this sales order he is creating.

In case there is no customers user can create it while cursor is blinking in the customer ID field user have to simply press the “+” key or “Double click”or click on magnifier glass and then click on “New” button. Maintaining the customer screen will appear in which user can create a new customer.

Step no 3:

When user creates and select the customer “Ship to” field will be filled with the address of customer where the shipment will be send.

Step No 4:

Enter the Date on which the sales Order are issued in “Date” field.

Step No 5:

Enter the date on which this sales order will be dispatched or send from the company in “Ship By” field.

Step no 6: Enter the reference number in “So no” field. This field is used to give a unique or different Code to the each sales order for Identification and avoid Repetition in the issuance to the customers.

Step No 7:

Select the method of delivery that how the goods will be delivered in the “Ship via” field.

Step no 8:

The “Term” field will be filled automatically when you select the customer. These terms are payment terms and created when customers account are created in maintain menu.

Step No 9:

The sales representative ID can also be entered in “Sales Rep”field.

Step No 10:

Enter the quantity of the items for sales order in “Quantity” field.

Step No 11:

Now select item ID in the “Item ID” field. Items can be created in the maintain inventory item.

Step No 12:

Description of items will automatically fill as default in“Description” field.

Step No 13:

Enter the per unit price of the item in “Unit price” field.

Step No 14:

User can also enter the freight amount in “Freight” field.

Step No 16:

Click on the “Save” button to save the Sales Order.

QUOTES

“Quotes” are the quotations which are issued by seller to the buyer on buyer demand. It is like an offer which seller gives to the buyer. It consists of details of per unit price , description of the good and the quantity of the good..

Now here is the procedure that how user can create or issued “Sales quotes”.

Step No 1:

Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

As you select the quotes the following screen will appear.

Step no 2:

The first thing which user have to do in order to creation of quotation is to enter the “Customer ID” of that customer for whom this quotation he is creating.

In case there is no customer user can create it while cursor is blinking in customer ID field user have to simply press the “+” key or “Double Click “or click on magnifier glass and click on “New” button Maintaining customer screen will appear be in which user can create a new customer.

Step no 3:

When user create and select the customer “Ship to” field will be filled with the addresses of customers where the shipment will be send.

Step no 4:

Enter the date on which the quotation is issued in “Date” field.

Step no 5:

Enter the date on which this quotation will expire in “Good thru “field.

Step no 6:

Enter the reference number in “Quote no” field. This field is used to give a unique or different code to each quotation for identification and avoid repetition in issuance to the customers.

Step no 7:

Customer purchase order number can also be entered in “Customer PO” field.

Step no 8:

Select the method of delivery that how the goods will be delivered in “Ship via” field.

Step no 9: The “Term” field will filled automatically when you select customer. These terms are payment terms and created when customer account are created in maintain menu.

Step no 10: The sales representative ID can also be entered in “Sales Rep”field.

Step no 11:

Enter the quantity of items for quotation in “Quantity” field.

Step no 12:

Now select the item ID in the “Item ID” field. Items can be created in the maintain inventory item.

Step no 13:

Description of item will automatically fill as default in “Description” field.

Step no 14:

Enter the per unit price of item in “Unit price” field.

Step no 15:

User can also enter the freight amount in “Freight” field.

Step no 16:

Click on the “Save” button to save the quotes.