SET UP OF VENDOR ACCOUNT

First we open the peach three software then we click on the maintain bar and select the vendor

By clicking on the vendor option from maintain bar following window will open

Now we will enter the new vendor ID, name and all the vendor information

By entering all the information then we will select the save button to save that account

By clicking on the general tab of maintain vendor account that window will open

Now we will enter the new vendor ID, name and all the vendor information

Contac, account number, address ,city, ST zip ,country ,vendor type telephone number ,fax email address and web site

Then we will select the purchase default tab by clicking on the purchase defaults following window will open

Here we will select the purchase rep:  and purchase account ,by clicking on the look bar button our saved account will shown their we will select the required information and then write the tax ID number ,then we will select the ship via options that we will give then we will fill all above requirements

Then we will click on the customer field option by clicking on customer field tab following window will open

Here we fill the above requirements that which are shown on the that picture

For example office manager ,account rep ,special note and more options we can enter according to our requirements.

The last heading or tab of maintain vendor is “Historry”

In the history option we can see all the transactions that we have made earlier we can see the selected vendor’s current history we select the history tab in the maintain vendor window here we enter then date we first had a transaction with the vendor,date of last invoice ,amount of last invoice date we paid the vendor and last amount that we paid to the vendor these all information we can see from history bar.

How to maintain customer prospectus ?

First open the existing company then click on maintain bar

Then open the customer prospectus

After that fill the header bar information Then give the customer id on maintain customer prospectus according to your on choice, then give the name of the organization in header bar.After that go to tab bar and fill the information which are required general tab bar

In general information first give the name of contact person,then click on the bill address and select the ship to address 1.Then write the address ,customer type,telephone number ,fax number,email address and website .

Then click on the tab bar option “sales default”

Now  select the look bar button from sales rep and select the sales ID

Then go to the payment defaults option in tab bar.

When the customer pay the amount through credit card then we fill this information.

Then go to the customer fields option from the following window .

We can change the the main heading in customer field according to our requirement.

Then go to the last option of the tab bar History

Here we can see the all transaction that are done in past we can see all history of his or her account.

How to maintain default information customer?

First we go to the maintain button and click the customer information option following window will open

And then click on the customers option then then customer defaults window will open

In this window in the tab bar first heading or option is “payment terms”. In payment terms we fill all the necessary information of Cash of delivery net due in, prepaid discount in ,due on day of next month here we select the percentage of discount and in due at end of month we write the credit limit. In GL sales account we select desire account from look up  button and select sales account

 write the account id of that account and in discount GL acoount we do the same and then click on the Ok option to save.

if we don’t have that account then we can make  that account  to double click on GL sales and can make that account and select.

The next heading or option is “Accounting Aging”

Here we will fill out of these 4 columns that are shown in the window

We fill only that column that we required we also fill the age invoice by by choosing one option from these two invoice date or due date

Then we will go to the next requirement or he4ading that is custumer fields.here we we can select four options according to our choice by clicking on enabled button we that requirement we can also edit that all 4 requirments according to our choice

Then will click on finance charge option ny clicking on that buton the following window will open

In the finance charges we select charges according to our due date for example if 30 days or 60 days .here we also calculated annual interest rate we can also charge interest on finance charges we can also add the account from clicking on the look bar button

The next step or heading of customer defaults is “pay methods”

By clicking on that option following window will open

In the payment methods there are some methods are shown in this picture we select only that method which is used by the specific person for example if the payment is in cash then we select the cash payment option and if the payment in check method then we select the 2^nd option and so on.

How to maintain the chart of accounts by using Peachtree complete accounting software

In order to maintain accounts in the file of existing company we are required to follow the following steps:

At the very first we open the Peachtree software from our computer. After that we open the existing company  from the following window that we have made erlier .

                                                     After opening our company file from our existing company .Then select the option Maintain from tab bar.

Here we select the chart of accounts and open it.When we open chart of account of the company the following window will display on the screen.

After that we Enter the account id of our account and then press the tab button from the keyboard to go to the next requirement that is Description of our account and then we write the Description of our account then hit the button tab from the keyboard to move to the other requirement, the next requirement is account id  here we select the account type you can see this process from the following window .

After filling and entering all the data then we will press the Alt _plus  S buttons to save it into the Chart of account of our Company.

How can we correct our mistakes ?or Correction in chart of accounts:

By mistake  if we have recorded the wrong Account id in  maintaining charts of account, description or account type of any account, we can correct it by clicking on the look up button as shown in the  following window .

And  then open the specific account  that we want to correct.

In order to change the account id we have to click on the change id option.

And then record the new account id, after entering  the correct information we can save it. The important thing that should be kept in mind is that we cannot change the recorded Account if we have entered any beginning or ending inventory against that account.

Now clicking the circle button and show the all transaction and press the beginning balance button show the new sheet (assets & liability) now both sides are equal and select the data and now complete the chart of account

 Now complete all the process of chart of accounts in this new setup  company .